The Playbook

The Playbook 
Every participant at the Games has a responsibility to take steps to ensure that they protect themselves and stay healthy during this exciting but highly pressurised period. The Playbook outlines the plans in place to ensure a safe and successful Games. Developed by the IOC, IPC and the Tokyo 2020 organising committee,  the Playbook gives details of the responsibilities of all participants and the rules that must be followed – starting 14 days before travel, throughout the Games and when departing.
Frequently Asked Questions

The following information is a summarised overview of information available on Athlete365. Created for Olympians and aspiring Olympians, Athlete 365 is a valuable resource for all athletes.  Click here (https://olympics.com/athlete365/what-we-do/well-being/covid-19/) to visit the website.

 

1.What are the playbooks?

The Olympic Playbooks are the basis of our game plan to ensure all Olympic and Paralympic Games participants and the Japan citizens stay safe and healthy this summer. The purpose of the Playbooks is to ensure that athletes and other participants know the rules that will keep everyone safe, achieving the goal of prioritising the health and safety of athletes at the Games.

 They are developed jointly by Tokyo 2020, the International Olympic Committee (IOC), and the International Paralympic Committee (IPC). They are based on the extensive work of the All Partners Task Force, which also includes the World Health Organization, the Government of Japan, the Tokyo Metropolitan Government, independent experts and organisations from across the world, as well as the interim report published by the Three-Party Council in December 2020.

 

2. What does the playbook contain?

The Playbook sets out the countermeasures and establishes parameters that will help you plan your participation in the Olympic Games – how to enter the country, the testing regime involved, special rules for the first 14 days, hygiene measures, etc.

 A typical athlete journey is also mapped out, which will help you picture your stay from 14 days before your arrival right up to when you leave Japan. As such, it will provide direction for you and your teams to help plan for the months ahead.

 

3.Where can I access this playbook?

You can access the Playbook here .

 

4. Will there be information on the rules and principles that athletes have to follow in the playbook?

All information on the rules and principles for all participants to follow will be outlined in the Playbook.

 

5. When and where will I receive information on my sport and competition venue?

Building on the experience across many sports that have safely returned to competition, specific COVID-19 countermeasure rules may apply to your sport and at certain locations in your competition and training venues, e.g. the field of play, warm-up regulations, and in athlete preparation areas (such as changing rooms, medical areas, and call rooms).

 These are being developed by Tokyo 2020, the IOC/IPC, and your respective International Federation (IF). They should be ready by the end of June. At each step, as we progress, more information and details will be shared with you, such as how athletes will travel from the Olympic Village to their competition venue, for example.


6. Is the playbook the only reference document I have to take into consideration?

This Playbook sets out the responsibilities that apply to all athletes and team officials. Additional sport-specific information will be made available as noted above and should be considered alongside any wider information received from your NOC/NPC.


7. Will there be updated versions of the playbook?

Yes. We will continue to produce more detailed plans during the lead-up to Tokyo 2020, as the circumstances that we will face become clearer.

 The next (and final) update will be published in June.  We will make sure you have all the information you need, as quickly as possible.

 Make sure that you regularly check Athlete365, the Team SA Athlete Health Portal and regularly liaise with your Team Manager or NOC/NPC to ensure that you are aware of the latest updates to the Playbook. This Playbook is the single source of truth for information related to the Games, and ad-hoc adjustments might be made outside the official releases if necessary.


8.
Do I have to follow the rules outlined by the playbook?

Yes. The rules apply in the same way to every athlete and official, regardless of your sport or where you live – just as they apply to all other Olympic Games participants. This is important as you have a responsibility to not only yourself, but also your fellow athletes.

 It is expected that you take personal responsibility for your part in the plan and follow these rules and principles. As athletes and team officials, you will set the standard.

 Not following the rules contained in this Playbook may expose you to consequences that could have an impact on your participation in the Olympic and Paralympic Games, your access to Games venues and, in some cases, your participation in competitions. Repeated or serious failures to comply with these rules may result in the withdrawal of your accreditation and right to participate in the Olympic and Paralympic Games.

Summary of the Playbook (link created)

 In a nutshell – Key messages in the Playbook.


Principles to apply throughout your journey

  • Minimise Physical Interaction
    Avoid enclosed and crowded spaces where possible.
    Try to keep a 2 metres distance from other persons.
    Avoid hand shaking or hand holding.
    Think Hygiene
    Practise good hygiene, including washing your hands regularly, always wearing a face mask, avoiding shared equipment and practicing good cough hygiene.
    Test, trace, isolate
    To stop the spread of COVID-19, it is important to identify who has the COVID-19 virus, through testing; to understand who the disease might have been passed to, through contact tracing; and to use isolation and quarantining to stop the virus from spreading further.
    Be ready to be screened and tested for COVID-19 at different intervals throughout your journey.

 

Before leaving for Japan:

  • Read the entirety of the playbook to ensure no confusion regarding certain rules as well as understanding the importance of complying with the rules.
  • Your journey starts 14 days before departure for Japan.
  • Download, install and register on the COCOA smartphone application. Use app to monitor your health daily for 14 days before you travel to Japan.
  • Take two mandatory COVID-19 test at 96 and 72 hours before your first flight out and only travel if results are negative. Tests should be on the approved test list designated by Japanese authorities (Saliva/nasopharyngeal swab, PCR, LAMP, TMA, TRC, SmartAmp, NEAR and CLEIA).
  • Obtain all relevant documentation such as your pre-valid card (PVC) or visa, a negative COVID-19 test certificate, a 14 day activity plan describing your planned movements for the first 14 days in Japan and your ‘Written Pledge’.
  • Prepare a list of all people you expect to have close contact whilst in Japan.
  • Remember the three principles: minimise physical interaction, think hygiene, and test, trace and isolate.
  • Support from your CLO before you travel:
    Your CLO will ensure that you comply with the playbook.
    They will submit your Activity Plan to Tokyo 2020 and supply you with the ‘Written Pledge’.
    They will help you prepare a list of regular Contacts for your time in Japan.
    If you test positive for COVID-19 before your departure inform your CLO immediately.
    If you have any questions or concerns about any of the measures, now is the time to ask!
    If you are travelling before the health reporting app is released, fill in the Japanese authorities questionnaire

 

Entering Japan:

  • Present your PVC or visa, passport, negative COVID-19 test certificate, ‘Written Pledge’, ‘Questionnaire Web’ QR or screenshot and any additional documents filled out on the plane and/or airport to immigration authorities.
    A COVID-19 test on arrival in Japan may be required. If you test positive, contact your CLO immediately by phone.
    Activate the COCOA App on arrival and turn on Bluetooth.
    Move quickly through the airport on arrival and keep activities to a minimum.
    Quarantine for the first 3 days of arrival at your accommodation (arrival day is Day 0, so arrival day and the next 3 days).
    If you are attending the Pre-Games Training Camp, testing by the Host Town is expected daily. Testing on arrival of Olympic and Paralympic Village and any Satellite Villages or athlete accommodations.
    Remember the three principles: minimise physical interaction, think hygiene, and test, trace and isolate.

 

At the Games

  • Only follow the activities in your 14-day activity plan. You must not visit tourist areas, shops, restaurants or bars, gyms etc.
  • Movements will be restricted to training venues, competition venues, Games village, and in limited cases media venues. Use only dedicated Games vehicles to travel between these venues.
  • Participants will be screened and tested for COVID-19 at different intervals along their journey. Expect to be tested daily, your CLO will schedule the dates and times according to your sport and event schedules.
  • If you experience any COVID-19 symptoms, are identified as a close contact, or test positive at any point in time, report this to your COVID Liaison Officer (CLO) and they will take you through the next steps.
  • Support athletes by clapping and NOT singing or chanting.
  • Remember the three principles: minimise physical interaction, think hygiene, and test, trace and isolate.

  • Leaving Japan

    Know the current entry requirements for your destination country as well as any countries you will pass through in transit.
    Ensure you have all documentations that may be requested at destination or transit countries.
    Be ready to take a final COVID-19 test before departure, if required.

Paralympic Considerations

If you decide to remain in Tokyo and Japan after the Olympics closing ceremony for the Paralympic Games, you have to continue following the rules of the Playbook. You are not required to exit and re-enter Japan for the Paralympic Games, but you are allowed to do so if need be. In the case of exit and return to Japan, you will have to follow a new ‘First 14 days in Japan’ period.